Havyard Group believes that openness and good communication throughout the organization promotes a better work culture. Havyard Group acknowledges the risk of violations of the Code of Conduct, and depends on the willingness of employees and external parties to raise concerns in order to uphold high ethical standards.
Reporting of concerns (whistleblowing) is to report possible illegal, or suspected illegal, actions and violations of Havyard Group’s Code of Conduct. Examples of violations include, but are not limited to: fraud and corruption, harassment and discrimination, and violations of environmental and human rights laws.
Employees have the right and responsibility to report concerns. External parties, including employees of associated companies, are also encouraged to report concerns.
The whistleblower decides what information is to be provided. There is no requirement that the whistleblower is able to prove the event, act or omission. However, to allow Havyard Group to perform adequate follow-up actions, the report should include as much detail as possible and, if available, supporting evidence.
Reports of concerns can be made to Havyard Group’s Integrity Channel, managed by the Compliance Officer and the Senior Vice President Human Resources. The Integrity Channel offers the whistleblower the possibility of reporting anonymously.
There are three ways to report a concern;
It is of utmost importance for Havyard Group to ensure predictability and confidence for all those who raise a concern.
Havyard Group's core principles for handling reports of concerns are:
• Fair and objective process
• Protection of the whistleblower against retaliation
• Protection of the legal rights of the individual who is the subject of the report
• Protection of sources
• Protection of personal data